Today we’re featuring Aliza Sherman, of Conversify and Media Egg; blogger at WebWorkerDaily, a web pioneer, author, and newly a mobile entrepreneur. Fancy!

So, What Are Aliza Sherman’s Favorite and Most-Often Used Apps?

Gist

“Gist culls through my emails and social media contacts, then provides me with insights into the people I’m connected with such as blog posts, news articles, recent tweets. I like the recent Tweets feature since it filters down to people I’m actually in touch with versus my entire Twitter stream. I can filter my Gist Dashboard view on the iPhone down to just news or just blogs-or just Facebook as well. Gist sends me emails to draw my attention to revelant information about people I know or people I want to get to know better.”

For More on Gist:

• MakeUseOf: Gist: Intelligent Contact Management Tool
• MakeUseOf: Gist: A Relationship Manager for Your Professional Networks and Business Contacts
• Lifehacker: Gist Filters Your Inboxes by Contact Importance
• WebWorkerDaily: Gist Gets Google Apps Gadget

Instapaper

“I use Instapaper’s bookmarklet on my web browser to to save the title and URLS of blog posts and articles I don’t have time to read, and then use the iPhone app to read later when I’m standing in line at the grocery store or just have some time to catch up. I find myself reading voraciously while standing in line at airport security.”

For More on Instapaper:

• iPhone.AppStorm: Instapaper: Offline Reading On-The-Go
• WebWorkerDaily: Instapaper: Bookmarking Elegance for Web Workers
• MakeUseOf: Manage Your Bookmarks & Reading List with Instapaper
• Lifehacker: Instapaper Adds Email Functionality for Easy Article Saving
• Lifehacker: Instapaper Beyond Brings Keyboard Shortcuts To Instapaper [Mac Only]

TripIt

“I manage my travel information on TripIt by emailing my flight itineraries to the site and it instantly appears in my profile. I can share my travel plans with family and friends. Then, when I’m at the airport checking in, I can get to my flight number quickly and easily without having to dig through papers or remember where I wrote it down.”

For More on TripIt:

• MakeUseOf: TripIt: Travel Itinerary Planner and Organizer
• Lifehacker: TripIt Adds Automatic Intinerary Importing from Your Gmail Inbox

Remember the Milk

“Speaking of remembering, I have such a bad memory these days, so I rely on all kinds of  To-Do lists and backup lists. Remember the Milk has both the web interface and iPhone app, plus text message reminders to nudge me about important things. Now, if only I can remember to enter my to-dos into it on a regular basis.

From More on Remember the Milk:

• Web.AppStorm: Get Things Done with Remember the Milk
• Lifehacker: Get Organized with Remember the Milk
• RTM Blog: Guest Post: Advanced GTD with Remember the Milk
• MakeUseOf: 5 Clever Ways to Use Remember the Milk Lists and Tags
• MakeUseOf: 8 Easy Ways to Manage Tasks with Remember the Milk

Where to Find Aliza

Websites:

• Aliza Sherman
• Conversify
• MediaEgg
• WebWorkerDaily Social Media Column

Social Media:

• Twitter
• Facebook Page
• LinkedIn

Check out SUBERNOVA online project management tool:

I really wanted to love Google Tasks. I really did. Having a task manager built in to Google Apps-which I use near religiously would have been beyond convenient. But Google Tasks…well, let’s call a spade a space-Google Tasks sucks.

Enter Gqueues-a feature-packed task manager that is EXACTLY what Google Tasks should have been.

I’m Incredibly Disappointed By Google Tasks Too, Tell Me More About GQueues

The Gqueues Tag Line is: “Lists. Prioritized. Simple. A Full-Featured Task Manager for Your Google Account and Google Apps Account!”

The main principles of Gqueues are right in the name:

• G=Google Integration
• Queues: Ordered task lists.

Digging Deeper: The Components of Gqueues

There are 3 basic components of Gqueues are:

• Categories: Groups of queues
• Queues: Prioritized Lists of Tasks
• Tasks: Well, I think you know what tasks are.

Categories

Categories are groups of queues. Gqueues starts you off with default categories such as “Work” and “Home.” However, you can re-name this Categories to whatever you please. You can also add, delete, and reorder categories. It’s highly customizable-which is excellent-so no matter how your brain groups things you are set.

Queues

Queues are prioritized lists of tasks. Just like with Categories, Gqueues gives you a few defaults that you can easily rename. Also, like categories add, delete, and re-ordering is a snap.

One of my favorite features is the ability to change the color of a queue. I’m in love with color-coding, but few apps seem to share my love. Color-coding enables you to take a quick glance and see what you have to do before you even skim.

A few other nifty queues bonus features include the ability to duplicate queues and adding descriptions.

Smart Queues

Smart Queues filter items based on things like due date or tag. Once again, Gqueues gives you some defaults to get you going, but you can always change them. The default Smart Queues are

• Inbox
• Assignments
• Overdue
• Due Today
• Due in a Week
• All Items

To Add a Smart Queues

1. Click “Add Smart Queue”
2. Name the Smart Queue
3. Select the Criteria You Want to Make Up the Queue

And voila!

There are 2 different kinds of Smart Queues that you can create.

Generic Smart Queues

Generic Smart Queues let you create a Smart Queue based on pretty much whatever criteria you want. Due dates, assigned to yourself or others, from a certain project…you get the idea.

Next Action Smart Queues

For those of you who are more GTD oriented, you can also create a “Next Action Smart Queue” that will include all the top items from every queues, giving you a concrete set of actions to choose from.

You can even sort and group tasks within a smart queues by date, name, or queue order.

The Inbox Queue

The Inbox Queue is essentially a catch-all queue that you can either leave tasks in or  process what’s in it and move it to a more appropriate queue.

By default, any task created through your inbox, Google Calendar, or the Google Reader send-to link shows up here.

Tasks

The most important thing to remember about Gqueues is that your tasks appear in order. The principle behind Gqueues is “The whole concept of a queue is that it is an ordered list, which forces a person to decide the importance of a task compared to the others.” Luckily, Gqueues makes it easy to add and re-order.

Add Tasks

Gqueues allows you to add tasks in a wide variery of ways:

• Right in Gqueues
• By forwarding to a designated email address
• Via Instant Message
• Via Bookmarklet
• Via Google Reader Link
• Via a Google Apps Gmail Contexual Gadget

Re-Ordering Tasks

You can easily move things around in Gqueues through an easy drag-and-drop interface.

You can also re-order tasks quickly by using a designated button and selecting “By Name” or “By Date”

Recurring Tasks

Gqueues allows you to create recurring tasks, however only one instance of a repeating task is in your queue at a time. When you mark a task complete, or delete that instance of the task, the next instance is generated based on the repeating pattern you setup.

Subtasks

Substasks are perfect for when a task has a small number of items that go along with it, but creating a whole seperate queue would be a bit much. Just like with everything else, add, deleting, renaming, and reordering is a cinch. You can even hide sub-tasks so you’re not immediately overwhelmed while doing a quick glance over of your list.

Tagging

You can tag items across multiple queues. Think contexts from GTD, or maybe dividing up by type of task.

Keyboard Shortcuts

Here at SUBERAPPS, we’re really, really, ridiculously big fans of keyboard shortcuts.

And as luck would have it, Gqueues has them!

There’s a complete listing of all shortcuts on the Gqueues site here.

Bookmarket

We’re also big fans of bookmarklets, which Gqueues also offers. Install the bookmarklet, click on it while looking at a web page, and a small Gqueues box pops up that allows you to add a description, any notes, and select a queue.

iGoogle Gadget

Gqueues offers a streamlined iGoogle Gadget that allows you to see overdue and upcoming tasks, along with giving you the ability to quickly check tasks off.

As a bonus, using Gmail and GCal labs, you can add the gadget directly into your Gmail inbox or Google Calendar. We wrote a bit about this yesterday.

Gmail Gadget for Google Apps

If you’re someone who likes to put emails that they have to respond to on a task list, first off-that’s very smart of you. Second off, this gadget can significantly help you streamline that process.

How The Gadget Works

Once you install the gadget, when you open an unread email, there is a button underneath that says Gqueues Create Task.

Once you click the button, a box pops up that lets you choose what Queues the email goes into, the ability to edit the Description (the subject line is the default description),  and you’re even able to add tags, notes, assign it to someone, and/or set a due date. Pretty nifty.

Google Reader Send-To Link

We recently had a post here on SUBERAPPS about “Google Reader’s Send-To Feature: The Underdog of Google gReader Tips”  and then updated it with Gqueues new Send-To-Google Reader Feature.

You can install that Gqueues Gadget for Google Apps here.

Mobile Version

Gqueues offers an iPhone/iPod Touch optimized version instead of a specific app. Just open up Safari, plug Gqueues into the address bar, and you’re good to go. You can also add Gqueues to your homescreen for quick and easy access.

Sign Up

Signing up for Gqueues is as easy as logging into your Google Account. Seriously. That’s it.

If you’re using a Google Apps account you can add Gqueues through the Google Apps Marketplace here. And you can add the Gqueues Google Apps Contextual Email Gadget (well, that’s a mouthful) here.

Pricing

Well, good news and bad news here. Good news is Gqueues IS available for free! YAY! Bad news is most of the features that you would want (think the Google Apps Gmail/Gcal integration and email/text reminders) are paid features. But, good news again! There’s a 30- day free trial to see if you need them. And more good news-it’s a one-time yearly $25 fee. Low enough that you don’t feel horrible shelling out. And for those of us who tend to forget about those pesky $2 charges per month, the ability to just pay a small yearly fee is a nice option.

You can check out a side-by-side comparison of the free vs paid option here.

Overall, if you’re looking for something to replace that sad, sad thing that is Google Tasks that’s incredibly flexible with strong Google Integration-Gqueues is your app.

Other Reviews on Gqueues

• Web.AppStorm: Google Integrated Task Management with Gqueues
• WebWorkerDaily: Gqueues: A To-Do List App that Checks All the Boxes
• Lifehacker: Gqueues Is a Google Oriented Task Manager

GIVEAWAY!

Gqueues was nice enough to offer 2 free paid Gqueues accounts to our readers. We’ll be giving them away. To enter the giveaway, simply RT this post. From there, we’ll be randomly picking a winner next Wednesday, 10/27/2010. Good luck!

Check out SUBERNOVA online project management tool:

Not that they’re those weird shows that you find on public access or day time TV. Most of them are actually pretty nifty and reliable.

Gmail Lab’s

Here’s a list of Labs that are offered in Gmail in alphabetical order. After the list, I cover some of the labs a bit more in-depth. Ed. Note: This is a COMPLETE list of all the Google Lab options. Meaning it’s long. Feel free to skip ahead to the bottom if you’d rather just see the more in-depth coverage.

Add Any Gadget By URL:

Ever wish you could take advantage of iGoogle Gadgets in your Email Inbox? Maybe put your to-do manager or the Dropbox gadget in there for easy access? This gadget lets you do that!

Advanced IMAP Controls:

Using IMAP? This is an awesome lab feature for you. It allows you to:

• Choose what labels show up in IMAP
• Disable auto-message expunging
• Track messages when their deleted from IMAP

Apps Search:

This is simply amazing if you’re a Google Apps user. Turning on this lab allows you to search not just your Gmail inbox, but also your Google Docs and Google Sites on your domain.

Authentication Icon for Verified Senders:

Ever wish there was a way to tell which eBay and PayPal emails were really from eBay and PayPal. Enter this lab: it displays a key icon from verified senders allowing you to quickly identify valid emails.

Back to BETA:

Alright, I have NO idea why anyone would need this, but if for some reason you are holding a grudge about Gmail leaving Beta and would like to pretend it’s still there, then I guess it’s the lab feature for you.

Canned Responses:

Save common responses and easily send them. You can even automate canned responses for certain filters. We’ll talk about this lab a little more in depth later.

Create a Document

Ever want to create a document once you receive an email? Maybe you were sent meeting notes in an email that you want to turn into a document so you can upload it elsewhere and not have it get lost in Inbox Purgatory. Or you received an assignment and like to immediately create a text document for it. Either way, the Create a Document Lab makes it easy by hitting “g then w.”

Custom Date Formats

This is a simple lab that will appeal to quite a few people. Want to make your time read in military time? Want to set your dates European style? Custom Date Formats has you covered.

Custom Keyboard Shortcuts

This lab adds a setting feature that lets you create custom-mapped keyboard shortcuts! Sooo nifty!

Default “Reply to All”

This lab is pretty self-explanatory-it makes “Reply to All” your default. That can be handy, but make sure that you remember it’s your default!

Default Text Styling

Another pretty self-explanatory lab. This one allows you to easy change and style your default text.

Don’t Forget Bob

Enabling this labs enables Gmail to do a cool thing-you type in some recipents you’re sending the email too and Gmail will generate a list of people who you might want to include based on your emailing habits. Never leave someone out of a group email again!

Extra Emoji

This lab is pretty simple and a bit silly-it creates a larger selection of emoticon options.

Filter Import/Export

This allows for 2 different options:

• Export: Export your filters as a file, save them for backup or share them to help a friend out.
• Import: Import the file of filters, and activate them in Gmail.

We’ll talk more about this lab later on.

Flickr Previews in Gmail

Pretty self-explantory-See a preview of any Flickr pictures sent to you, right in Gmail. This is quite a time saver-especially if you have friends who like to frequently send you photos.

Google Calendar Gadget

Remember how I mentioned being able to add iGoogle Gadgets by URL earlier in the post? Same deal, but it’s automatic and specifically for Google Calendar! This is a super nifty feature for quick reference when you need to quickly get back to someone on a meeting time or project deadline/estimate.

Google Docs Gadget

Just like how you can easily add a Goog,le Calendar Gadget in Gmail, you can also add a Google Docs Gadget that can let you view recent and starred documents, and also includes a quick search bar.

Google Docs Preview

This is quite possibly my favorite Gmail Lab. No, I take that back. It is my favorite Gmail Lab. It allows you to quickly preview documents, spreadsheets, and presentations right in your inbox. It also gives you the option to quickly open the attachment in Google Docs. So handy!

Google Maps Preview in Mail

Another nifty lab-this one scans the email for any addresses listed in the email and shows a Google Map of the location.

Google Search

Ever been writing an email and need to quickly reference something? Yea, me too. Thankfully, the Google Search Lab makes it easy! It displays the Google Search bar right in your email enabling you to find things easily-fast.

Google Voice Player in Mail

If you’re a heavy Google Voice user, this lab is going to be your new best friend. It allows you to play Google Voice voicemails right from the notification email.

Got the Wrong Bob?

Let’s face it, having multiple contacts with the same name is super-common. Ever auto-fill your contact by first name and realize it’s the wrong one? That can be a minor inconvience…or  a big problem. This lab helps to prevent that by asking if you meant to email someone else instead based on frequently used groups of contacts. [Note: Only works if you’re sending the email to 2 or more people]

Green Robot

Not sure whether someone is at the computer or using their phone? The Green Robot lab lets you know! [Note: Only works if the person is using an Android phone.]

Hide Labels From Subjects

Perfect for if you’re working on a netbook with a small screen, the Hide Labels from Subject lab, well, it hides the labels from the subjects.

Hide Read Labels

Love your labels and filters, but hate them cluttering up your email sidebar? Me too! Which is why this is my second favorite lab-it hides any unread labels from view, showing only the labels with unread messages in them.

Hide Unread Counts

I think that heading covered it pretty well.

Inbox Preview

This is a nifty lab that shows you a static preview of your inbox while you’re waiting for Gmail to load.

Inseting Images

This lab allows you to insert images directly into an email either by uploading a file or using a direct URL.

Mail Goggles

Ok, at first glance this email seems really silly, but I’ve actually found it to be useful. The labs actual purpose is to help prevent you from sending drunk emails by making you answer a few math problems in a specified amount of time-you can pick which level of math problems you want to be quizzed on. The default is for Friday and Saturday nights. HOWEVER, I find it helpful to me as a check as to when my designated work hours are over and my personal life hours have begun. I set-up the lab to pop-up during “off-hours” to remind me that I should no longer be working for the day. It’s a helpful work-life balance reminder.

Mark As Read From Here Button

This lab enables you to save a few mouse scrolls (or clicks?) by creating a Mark As Read Button that sits right next to the delete button. Nifty!

Message Sneak Peek

Ever get an email when you’re on your way out somewhere or in the middle of something? You know you won’t have time to respond, but you’ve been waiting on an answer? Message Sneak Peek to the rescue! It allows you to right click on a message and get a “sneak peek” of the email without marking it as read.

Message Translation

This lab is pretty straightforward. Using Google Translate, it allows you to translate emails from one language to another. Pretty nifty for those of you who work with international clients.

Mouse Gestures

Personally, I’m much more of a keyboard navigation person myself, but if you find yourself unable to ditch the mouse, this lab is definitely for you-it allows you to use gestures as control instead of clicking. Unfotunately for Mac users, it works best on Windows.

Multiple Inboxes

Gmail filters are an absolute god-send, but wouldn’t it be awesome if you could view the filters as an inbox in itself? That’s exactly what the person who created Multiple Inboxes was thinking! I’ll go over it a bit more later in the post.

Navbar Drag and Drop

Another self-explanatory-but useful! lab-this one allows you to easy re-order the items in your Gmail Navigation Bar by using Drag-and-Drop.

Nested Labels

Gmail Labels-some people love them, some people miss their folders and folder heirarchy. If you’re the later, you NEED to try Nested Labels.

“Manage your email by sorting it into a hierarchy of labels. Add slashes (/) to label names to express inheritance. For example, if you want a Home label with two child labels named Kids and Shopping, create the three following labels: Home, Home/Kids and Home/Shopping.”

Old Snakey

This is probably the only lab that will DECREASE your productivity instead of increasing it, but if you’re into old school games and have some self-discipline, you might want to check it out. Turn on Gmail keyboard shortcuts, hit the & key, and play an old-school game of Snake right in Gmail.

Picasa Previews in Mail

This is just like the aforementioned Flickr Previews in Gmail, except with PIcasa.

Pictures in Chat

Personally, I think this is pretty useless, but the lab enables you to see people’s picture when you use Google Talk in Gmail.

Quick Links

Quick Links is  a nifty lab that creates a little box in the upper left-hand corner that allows you to bookmark any Gmail URL-such as frequently used searches or important individual messages. Huge time saver.

Quote Selected Text

Refresh POP Accounts

Right-Side Chat

Send and Archive

Sender Time Zone

Signature Tweaks

Super Stars

Text Messaging in Chat and SMS in Chat Gadget

Text Messaging in Chat allows you to, well, send text messages using Google Talk. The SMS in Chat Gadget creates an additional box to make sending text messages in Google Talk even easier.

Title Tweaks

Title Tweaks changes the order of the words in your browser bar, enabling you to see how many messages you have-even when the window is minimized.

For example instead of the browser bar showing “SUBERAPPS Mail – Inbox (5) – hello@suberapps.com” this lab would change it to “Inbox (5) – hello@suberapps.com – SUBERAPPS Mail” Pretty nifty if you need to keep your eye on an important message, but want your inbox to remain out of the way.

Undo Send

Another pretty self-explanatory one, but that doesn’t make it any less awesome. Undo Send lets you undo send if you sent an email and immediately realized that you made a mistake. So handy!

Video Chat Enhancements

Currently, this lab enhances video chat in Google Talk by adding higher resolution and bigger windows. The lab developers mention that there are more features to come!

Yelp Previews in Gmail

Another nifty preview lab-this one allows you to quickly view Yelp listings, including rating, location, and phone number whenever someone emails you a Yelp link.

Feel that Gmail is Missing a Labs Feature?

Google allows you to make Labs Feature Requests here: http://groups.google.com/group/gmail-labs-suggest-a-labs-feature/topics

And Now-A Closer Look at Some of the Gmail Labs

Canned Responses

While Canned Responses might sound like a lazy way out of responding to email, it actually can be quite productive and with the way the lab works, doesn’t have to be a generic automated response.

Instead you can use the poorly-named Canned Responses to create templates for emails.

Once you enable the lab, a clickable link next to “Insert Invitation” is created. You can then click on Canned Responses, click on a template, open it up and edit it. Definitely a time saver.

To create  a Canned Response:

• Click on “Canned Response”
• Click on “New Canned Response”
• Name your Canned Response
• Type what you want your template to be.
• Click on “Canned Response”
• Hit “Save”

And voila! You now have a nice email template that you can easily modify and use without having to retype the same things over and over.

AND…yes, I’m going Billy Mays style…THERE’S MORE:

You can set up Canned Responses to respond to certain Gmail Filters. Amazing.

For More on “Canned Response:”

• Make Use Of: Save Time with Gmail Email Templates Using “Canned Responses”
• WebWorkerDaily: 3 Handy Uses for Gmail’s Canned Response Feature

Import/Export Filters

Gmail filters are hands down one of Google’s best features. I swear by them.

What if you have a new Gmail account and want to migrate over some common filters? Or want to show a less-tech savvy friend how awesome filters are by a demonstration? Well, you COULD individually add each one yourself. OR you could skip the headache and enable the Gmail Import/Export Filters lab.

Once you turn on the lab, there will be a new “Import Filter” button next to “Create Filter” in the filters section of Settings.

Next to the delete button, you’ll have an export button. Simple and awesome.

More Information on Gmail Filters:

• Lifehacker: Import and Export Your Gmail Filters
• Lifehacker: 10 Must Have Gmail Filters Available for Download
• Lifehacker: Set Up Multiple Gmail Filters By Editing and XML File
• Matt Thommes: Maintaining Gmail Filters with XML

Multiple Inboxes

Multiple inboxes is a really awesome feature. The problem with quickly clearing out your inbox is, well, things got set aside to be looked at or taken care of later…then later never comes. Out of site-out of mind.

Multiple inboxes easily solves that problem by allowing you to create different inbox panes and letting you get creative with the types of panes.

For example?

• A big fan of starring emails that require a later action? Set up a pane is:starred
• Have a tendency to forget about those emails that you’re waiting for a response on? Set up a pane label:waiting
• Those nifty newsletters that you plan on reading later? Set up a pane label:toread
• Want all your client emails in one place? Set up a pane label:clients

The possibilities are just about endless!

Do you have multiple email accounts all going to one central account? A great idea is to enable the Multiple Inboxes lab and then make individual panes for each account. It keeps things tidy and is a great way to manage multiple accounts.

More on Multiple Inboxes

• WebWorkerDaily: WWD Screencast: Gmail Labs Multiple Inboxes
• WebWorkerDaily: Increase Productivity with Gmail Multiple Inboxes
• Lifehacker: Gmail Labs Adds Multiple Inboxes
• The Gmail Blog: Tip: Manage Several Email Accounts with Multiple Inboxes

Looking for More Information on Gmail Labs?

Check out these helpful posts:

• WorkAwesome: 5 Incredibly Useful Gmail Features
• Web.AppStorm: Become a Gmail Power User with These Lab Features
• Lifehacker Tag: #gmaillabs
• WebWorkerDaily: Tag: Gmail
• MakeUseOf: Tag: Google Labs

Have a favorite Gmail Lab tip? Want to gush about how a particular Gmail Lab changed your work-life? Let us know in the comments!

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On Wednesday, I posted “Google Reader’s Send-To Feature: The Underdog of GReader Tricks.”

As I mentioned in the post, Licorize created a Google Reader send-to link for their app within a few hours of me asking.

Well, good news to all Gqueues users out there-I asked them Wednesday and they got back to me with a Google Reader Send-To Link:

Name: GQueues

URL: http://www.gqueues.com/newItem/?authKey=YOUR_PRIVATE_KEY&description=${title}&notes=${url}

URL Icon: http://www.gqueues.com/favicon.ico

Replace “YOUR_PRIVATE KEY” in the URL with your Private Key for your Gqueues account.

From there, you’re good to go. Any items created using the “Send-To” option will be sent straight into your Gqueues inbox!

Thanks again to Gqueues!

Check out SUBERNOVA online project management tool:

While there are a number of blog posts on increasing RSS feed reading productivity with Google Reader, few fail to mention one of Google Reader’s most awesome and unique features-Send-To links. (Although, WorkAwesome did give it a brief mention.)

Send-To links is a feature that, well, let’s you send links to other services making it easy and quick to share the post you’re reading on Twitter, save it to Instapaper, bookmark it to Delicious, etc.

Google Reader offers a number of default options including:

• Blogger
• Delicious
• Digg
• Facebook
• FriendFeed
• Instapaper
• Myspace
• Okurt
• Ping.fm
• Posterous
• Reddit
• Stumbleupon
• Tumblr
• Twitter

That’s Great, But I Don’t See My Favorite Place to Send Things Listed

1. Log into Google Reader.
2. In the upper left hand corner, click on “Settings-Reader Settings.”
3. Click on the “Send To” tab.
4. Scroll all the way down and click on “Create Custom Link.”
5. Fill in:
   1. The Name
   2. The URL
   3. The Icon URL
6. Click Save

List of Custom Google Reader Send-To Links

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Every once in awhile an app comes along with an idea that makes so much sense, you can’t believe no one thought of it first. Every once in awhile you find yourself using an app that you can’t figure out how you managed to live without. Licorize manages the impossible by being both.

So, What Is Licorize?

Think about your day. You check your RSS reader…your Twitter feed…your Facebook…then there are the links people share with you…maybe you subscribe to the LinkedIn Q&A section…

How Convenient Is Convenient?

VERY. Licorize offers:

• A Firefox Plugin
• A Chrome Extension
• A Safari Extension
• An Opera Custom Button
• A Bookmarklet-Well, two bookmarklets. One is for Licorizing and another is for reminding you about what you licorized.
• A Script to Bookmark By Hand for the iPhone, iPod Touch, and iPad
• A WordPress Plugin

What Happens When I Try to Licorize a Web Page?

The URL and the Title of the page are pre-filled in by Licorize-though they are editable. Underneath that, there is space for notes. Moving further down, you can choose what project to file the page under and who to assign it to. The person doesn’t need to have a Licorize account to receive assignments-although if you’re a helpful friend or co-worker, you’re probably going to strongly suggest that they get one. The last line includes a slot for tags-just like how you would tag something in Delicious or Diigo.

• To-do
• Idea
• Goal
• Image
• Note
• Milestone
• Reminder
• Meeting
• Worklog
• Effort
• Cost
• Budget
• Contact: person
• Company

Ok, I’ve Licorized a Bunch of Stuff, Now What?

Well, the first step would be to go to the Licorize site and login.

Once you login, the home screen is divided into 2 columns. On the left you have a “chronology” of the posts you Licorized-with the Title, URL, a picture of the web page, what project it belongs to, and any tags you have listed.

• Projects-allows you to see what you bookmarked for each project and make any edits to the listed bookmarks or manage you projects listed.
• Types-Remember the options you can choose from when you bookmark a web page? Here you can view your bookmarks by the options you tagged them as.
• Tags-Works just like Delicious or Diigo-allows you to search through your bookmarks based on tags.
• Calendar-This is a nifty feature that I’ve never seen in a bookmark manager before-you can view your bookmarks by date.

In the upper left hand corner, there are a few more options to choose from:

• Home-This bring you back to your Licorize account’s home base.
• Workweek-This is one of Licorize’s amazing features-a calendar pops up allowing you to add boomarks to your calendar in a task management form, ensuring that those bookmark related tasks actually get done.
• Weekly Review-Another one of Licorize’s unique and amazing features-Licorize allows you to review all the things you bookmarked for the week, including what category you bookmarked them under, ensuring that nothing falls through the cracks.
• People-This is the Licorize community. There’s also the ability to see who you have sent tasks to through Licorize.
• Help-Easy access to Licorize’s contact and help information.

• Your Profile-including a public gravatar and URL option.
• Work Settings-allowing you to set up what days and hours you work, along with how many projects to show.
• Your Booklet-allowing you to create a customizable CSS-styling for your booklet to share.
• Your Account Information-pretty self-explanatory.
• Connections-here’s where you can integrate Licorize with Evernote, Twitter, LinkedIn, an RSS feed, Read It Later, and Skype.
• Change Password-again, pretty self-explanatory.
• License-Where you can upgrade or delete your account.

What About my Delicious Bookmarks?

Are there any other Licorize integration options?

Licorize covers integration in detail on their blog:

• Licorize Update: Released Twitter Integration and More
• Licorize Beta Update: LinkedIn Integration
• Licorize and Evernote Integration
• Using Licorize and Read It Later (or Even Instapaper)

Pricing Information:

Personally, I’ve fallen in love with Licorize and life without it seems like a distant nightmare-I highly recommend it for anyone-especially web workers. Do yourself a favor and give Licorize a shot.

For More Information on Licorize:

• Licorize: Site in Detail Table of Contents
• Licorize Blog: “8 Innovative Uses for Delicious” Are Much More Innovative Seen from Licorize
• Lifehacker: Licorize Turns Your Bookmarklets into Tasks, Goals, and Other Actionable Items
• Make Use Of: Licorize: A Collaborative & Intelligent Information Organizer Online
• WebWorkerDaily: Licorize Makes Bookmarks More Useful

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With native iPhone apps over shadowing Safari web apps since the App Store first launched, web apps had since received lesser attention. Before you decide that native iPhone apps are the way to go, think about how web apps are spared from going through dreaded App Store approval procedure before you can get your app updated with new features and bug fixes.

Lots of people have this notion that Safari web apps can only function with an internet connection. This is not true. Since Safari 4.0 for the iPhone was introduced, Mobile Safari supports HTML5 client side storage specification. Meaning web apps can store data on the client side (on your iPhone) and also store files like CSS, javascript, images into the iPhone’s cache.

Checklist

Checklist is a classic example of an offline web application that lets you get things out of your head by creating a quick to do list.

If you’re looking for an extremely simple to do list app, look no further.

Probable Uses

How I see Checklist can be really useful is when you’re packing your stuff to go on a holiday trip. I can see myself entering stuff like, slippers, cap, 5 t-shirts, chargers, toothbrush, shaver etc, you get the idea.

Because Checklist loads everything offline, you can use it at lightning speed. Pack one thing, launch, check it off, until everything is packed for your trip.

You can also use it for groceries. Doing groceries tonight? Launch the app, quickly enter the list of items to buy. Check them off at the super market, no need to wait for the internet to slow you down.

Maybe even write your goals and resolutions for the new year.

Conclusion

The thing is, Checklist is free, incredibly simple and fast, works in Airplane mode. Perfect for quick to do lists anywhere anytime.

Visit the site – http://miniapps.co.uk
Web app URL for iPhone Safari – http://miniapps.co.uk/checklist

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I’ve just got an opportunity to review a spanking new to-do iPhone app, thanks to Nick from Spiffing Apps. This app will be out in the App Store next Monday is now available at the App Store. But now, I want to share with you my experience with this lovely iPhone app.

The Laid-Back Todo List

We have seen way too many feature packed ‘to-do’ lists apps on the App Store. Having lots of functions in an app of this genre works for some people but there are also people I know who cannot be bothered with the GTD system, the hassle of syncing with a desktop counterpart, sub grouping tasks and so on.

This group of people only need something as simple as a “pencil and paper” type of system. Only needing a place to quickly pen what they need to do.

Put Things Off fulfills this beautifully with a cute wooden interface coupled with subtle sounds to compliment the experience. Using this is a joy, it kinda makes me feel happy using it, mainly due to the light hearted design.

Launching The App

Launching the app greets you with a wooden background and the name of the app.

I am not a fan of splash screens as most of them I’ve seen are outright ugly and inconsistent with the app itself.

This one makes me a little more forgiving because of its consistency and it’s lovely laid back design.

Interface And Function

Using the app is extremely straightforward. Can’t get any simpler than that:

Tap the ‘+’ icon and add your tasks right away! Whatever you have added lands in your Inbox, ready for you to file to other boxes of different context.

There are only 3 boxes for you to file your tasks:

1. Today (tasks you need to complete today)
2. Put Off (tasks you will complete later)
3. Done (completed tasks)

Very straightforward and logical. This simple way of organizing tasks gets you up to speed very quickly. It doesn’t force you to learn and adjust to complicated systems.

Navigating Around

Navigating to other sections is only a matter of taping on the other boxes at the bottom.

You can move your tasks around or delete them as you wish.

Once you’re done with any tasks, just tap the “tick” icon.

Price

This app will require $2.99 to own. I must say the price is directly proportional to its feature set, definitely reasonable for its concept, design and execution.

Watch The Video!

The above images probably won’t do much justice to the actual usage of the app itself, so i suggest you end off by watching this cute video featuring the app. Once again, this app will be out in the app store next Monday. Stay tuned!

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I have been using PTH Pasteboard for a while before I finally ditched it for this – Clipboard Evolved ($15).

If you like to keep copies of stuff that you copied so that you can use it later, you’ll love this app. I have found clipboard apps a huge help in my programming work and my daily computing.

There’re many things to like about Clipboard Evolved, mainly it’s cool animation effects, hence the title of this post. The way the app works is very intuitive, using a hotkey, show it when you need it and hide it when you don’t.

Clipboard Evolved utilizes the menu bar to perform most functions (other than a hotkey). Like many other similar apps, the clipboard can copy a whole bunch of stuff, like text, colors, images and files.

Main Clipboard’s Interface

The interface looks almost like a real physical clipboard, nothing wrong about the design there, but personally if the interface could look like a regular HUD (Heads Up Display), I think it will look better as the look will tie in perfectly with your Mac’s look and feel. But if you don’t like the default color of the clipboard, you are able customize it to your heart’s content.

You can also view all your clipboard history via the menu bar which looks like this:

There is also the grid view if you prefer (this view looks like if you copy lots of pictures in your computing life you’ll appreciate this):

Finally there is the dock view, you can either put your clipboard on the left or right of your screen with this option. Choose “auto-hide” to keep the clipboard out of view when you don’t need it much like how you would auto hide the dock.

Clipboard Animation

One thing I must highlight here is the effort put into developing the animation for the summoning of the clipboard. The animation looks amazing I must say and there are many you can choose from.

Multiple Clipboards

With multiple clipboards, you can assign one for work, one for play or any other category deem appropriate.

Drag and Drop

There are many ways you can retrieve an item from your clipboard’s list. You can copy from the board, set an option to “double click to copy”, or “double click to paste into an active app” etc. One neat way is to use drag an item from the clipboard and into any application you want that item to be pasted into. On the reverse, you can also drag anything (text, image, files) into the menubar icon and the clipboard will open to let you drop it into any container.

Global Hot Keys

Assign hot keys to do the most important thing like invoking your clipboard among other stuff.

Gripes

One thing that is really annoying, is that the latest copied items are at the bottom. Meaning I have to scroll all the way downwards to find that recently copied item. Also, when the clipboard is full, you can’t store anymore items. Unless you click a checkbox that says “Rollover History”, which means old items are replaced by the new ones. So for instance if your clipboard is full, the latest item will replace the top most item, and subsequently the second, third, fourth and so on. One problem with this is that it’s hard to find the latest copied item as the last copied item will be buried in between old and new items. I hope the developer fixes this.

Other than that, a potential clipboard app, the animation appeals to me the most.

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First of all, this might not make many fans of Things very happy, I’m referring to those who had already bought Things as their GTD application (including myself). If you don’t want to feel the tinge of regret, navigate away from this page, otherwise read on to discover this great app with me.

The Hit List is a to-do list application that works very much like Things except with a few more perks. If you’re a shortcut fan, loving the keyboard more than the mouse, you’re in luck.

The app comes with a slew of keyboard shortcuts you can use. Entering a new to-do item means hitting the “return” key. Set priority of the item by pressing 1 through 9. Spacebar to mark the task complete. Set context or tag by pressing “@” or “/” key. Hitting “T” to set an item as “Today”. These are only a few of them.

The Hit List offers almost everything you would expect from Things, and here’s more:

Drag and Drop Files

Essentially, dragging and dropping files into your items creates an alias to the original file, double clicking opens the file. You can also add notes along side it.

Time your tasks with a Timer

Never imagined this on a GTD application. Start timing your task by hitting “b” on your keyboard. A lovely counter timer will appear timing the time taken to complete your task.

Create Tabs

The Hit List lets you create and delete tabs based on your most important or frequently used list.

Create Sub Lists

Create sub lists by hitting “tab” after creating an item. The previous item before you hit tab will become the main item for the rest of the sub list. Marking the “main” list item as done will mark all the sub items as done although you can also mark as done the individual sub items.

Lovely Chime

This might not be a core feature, but marking an item as done sparks a lovely chime that makes you feel even better about getting a task done.

Sync with iCal

I love the ability to sync ALL my list respectively with ALL my iCal calendars! Something that you can’t expect from Things, maybe not yet? I think this feature is the most important to me.

Sync with iPhone

This feature is still in the works. Once the native iPhone app is done, The Hit List will certainly attract more GTD fans on top of its elegance, ease of use and functionality.

The Hit List is still in beta, there’s still some kinks to be sort out, for example when I create an item on the app, the item immediately syncs with my iCal, when I try to delete the item, it doesn’t let me unless I delete the item from iCal first.

Otherwise, a Things and Omnifocus killer?

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